INCLUSIVITY

We are pleased to welcome everyone at our events. Everyone means everyone and through our Inclusivity Policy we endeavour to ensure that nobody experiences barriers to their participation in, and enjoyment of, our events.

Our start line is a place where you can be yourself, treated with kindness, dignity, respect and accepted for who you are.

We can’t remove every barrier and it is impossible to get everything right because often there is not a consensus on what is right. What we can do though is try to make our events as fair as they can be, for everyone.

CUT OFF TIMES

  • We have generous cut-off times that are based on a pace of no more than 3 miles per hour.

  • We provide you with a pace chart on every event page to help you.

  • We do not have cut-off times at checkpoints. You can run your race at your pace.

  • When you finish the flags will still be flying, regardless of when you cross the finish line. You deserve to receive the same experience as everyone else. If you arrive with 10 minutes to spare, then you are 10 minutes early.

NUTRITION

  • At the checkpoints all the food and drink is vegan friendly and gluten free.

  • We will send you an email about 1 week before the event takes place that will include links to the ingredients of the checkpoint food and drink.

  • At least 1 checkpoint on ultra marathons will have the ability to leave a non-returnable food drop bag.

  • At the end of an ultra marathon we will offer you hot drinks, cold drinks and snacks. We will have dairy and dairy free milk options for your hot drink, plus a variety of vegan friendly and gluten free snacks alongside other snacks.

NON-BINARY RUNNERS

  • You can choose non-binary as a gender.

  • The Open Class allows you to compete outside of your gender binary.

  • If you podium in the Open Class, you will receive a trophy.

  • Gender will be recorded as ‘Not Specified’ in results.

TRANSGENDER RUNNERS

  • You can choose the gender to which you identity.

  • The Open Class allows you to compete without unwelcome attention or criticism. You are still able to compete in the Female Class if eligible to do so.

  • If you podium in the Open Class, you will receive a trophy.

  • Results will be ranked individually by Class, Group (class and age group, e.g. O40),  gender and overall.

TROPHIES

  • The trophies will say 1st place, 2nd place and 3rd place for both the Female and Open Class.

  • First place finishers will be celebrated equally on social media and on podcasts like the Tea & Trails Podcast.

  • If you finish in 1st place and do not want your result shared via a particular channel, then please let us know at the finish line.

TEES

  • You have the option to purchase a unisex or female fit tee, and these are not restricted by gender or sex.

  • The tees are available in sizes ranging from XS to XXL.

  • We include size guides and these show chest, body and sleeve length.

EQUAL COVERAGE

  • We will try to use language on our website, social media and email communication that is inviting and welcoming.

  • We avoid using gender at registration and in any written communication. Instead, we will call you by your first name.

  • Our photos, event coverage and results will be representative of everyone.

  • The Female and Open Class are separate races and will be celebrated equally.

TOILETS

  • We provide both separate sex and unisex single toilets at the start and finish of the Chalkland Way Ultra and Yorkshire Wolds Ultra.

  • We provide outdoor unisex single toilet cubicles and a separate outside urinal area at the start and finish of the Wold Rangers Way Ultra and Tibthope Loop.

  • Menstrual products are available in all female toilets at start and finish.

  • Menstrual products are also stored in a container at all checkpoints and are available upon request.

  • We provide 3 separate toilet locations along the route of every ultra marathon event. The toilets are normally single toilet cubicles and are either gender specific or unisex.

CHANGING ROOMS

  • We provide separate sex  communal changing rooms at the start and finish of the Chalkland Way Ultra and Yorkshire Wolds Ultra.

  • We can provide single use changing rooms at the start and finish of the Chalkland Way Ultra and Yorkshire Wolds Ultra. These are available upon request on the day.

  • Showers and single toilet cubicles are also available in all changing rooms.

AFFORDABILITY

  • We avoid special offers or early bird entry fees so that you pay the same as everyone else, even if you need time to save up to enter an event.

  • You can decide whether to purchase a tee as an optional extra.

  • We have partnered with Into Ultra to provide financial assistance if you reside in Yorkshire and cannot afford to take part in one of our ultra marathon events. The financial assistance is by way of free entry.

CONTINUOUS IMPROVEMENT

  • We will contact you after the event has taken place to ask for your feedback, so that we can encourage you and other runners to flourish at our events.

SUPPORTING THE LOCAL COMMUNITY

  • Most of our checkpoints are indoor village halls, which means that the local community benefit financially.

  • We work with local businesses to encourage those travelling from outside of the area to use local businesses.

  • We adopt a local first approach when making decisions about who to use when buying products for our events. We do work with businesses from further afield when local is not practical.

  • At least 5% of your entry fee will go towards supporting local charities.